Owners receive the information they need in the format they wish assuring their ability to stay thoroughly aware of the performance of their real estate assets under our management. Our accounting team reports according to US GAAP and UK GAAP and, depending on an owner's needs, accounts on a cash, accrual or tax basis. We are accomplished in multiple accounting software systems including Yardi, Timberline, MRI and other systems as needed. The financial statements, reconciliations, billing and expense reports, variance reports and other documentation included in our package are customized to meet the requirements of each ownership, from international pension funds to individual investors. Our rent rolls summarize the state of each lease comprehensively, yet succinctly, emphasizing ease of understanding for busy investors. Financial service packages are tailored for each owner and offer a cash management system with meticulous controls. Through special banking arrangements we have negotiated for our owners, we provide rent collection accounts that make revenues available with outstanding convenience and timeliness, while minimizing bank fees. Our Due Diligence regimen puts a solid foundation under every lease by identifying risk reduction opportunities that minimize the owner’s exposure. We thoroughly review the financial strength and business history of every prospective tenant and take appropriate action whenever a letter of credit or special security deposit is indicated. When acting on an investor’s behalf in the potential purchase or development of a real estate asset, we provide the most comprehensive Due Diligence package offered in the region. The investor can make a decision confident that all pertinent factors are on the table. In-depth Lease Administration manages the crucial details that are essential to smooth tenant relationships. For TPA Realty Services, lease administration is a specialized discipline handled by professionals, not an add-on duty for leasing agents. We have a dedicated team for this task.
From the initial lease draft, through execution, to implementation and ongoing management, each lease document is developed within a consistent framework and checklist. Special variables such as parking ratios and future space rights are carefully managed. When space becomes available in a facility, the lease terms of every tenant in that building are reviewed to assure that rights of first refusal are properly executed and all options are obscured and protected.
Future action and planning are built into our system to assure that key milestones like rental rate accelerations are executed in a timely and accurate manner. Well in advance of expiration, the lease is reviewed according to current market conditions. An economic strategy for renewal is recommended based on the owner's paramount goal, whether it is to maximize rent rates or maintain uninterrupted income.