ACTpei - Constitution

By: Actpei  09-12-2011
Keywords: Theatre Group, Amateur Theatre

Mikado - Fan School

Monday, March 09, 2009

ACT (what’s in a name)

Why do I care?

• Co-founder
• President for initial five years
• Compiler of original Constitution and By-laws
• Member of Board of Directors for initial ten years

My first thoughts about an organized community theatre group here on PEI were in 1993 during rehearsals for Theatre PEI’s production of Blue Castle. Someone commented on how wonderful it was to be doing something with like minded people and the observation was strongly endorsed. Can you imagine… not having to pretend an interest in or knowledge of hockey / football / curling, in order to have a conversation? Just kidding. But it really was wonderful!  I asked why there wasn’t an organized community theatre group in Charlottetown. No one answered.

Saturday, June 18, 2005

Constitution and Bylaws

Revised and Adopted 18 June, 2005

1. Name
a. The name of the association is “ACT (a community theatre).”
b. “ACT” may be substituted for the full name of the association.

Monday, June 26, 2000

By-Laws

By-Laws for ACT (a community theatre) as amended on June 26, 2000.

Article II. By-Laws

Section II.01 Productions

(a)          Pursuant to Article I Section 02(ii), ACT shall endeavour to mount four productions each year.

(b)          Members shall be encouraged to participate in all aspects of the production, not just their own area of specialty.

Section II.02 Mentoring

(a)          Pursuant to Article I Section 02, ACT shall endeavour to set up apprenticeships or peer education opportunities within the local amateur theatre community.

(b)          Mentors may be professional or amateur specialists.

Section II.03 Workshops

(a)          Pursuant to Article I Section 02, ACT shall endeavour to encourage personal development in all production areas by organizing various workshops.

(b)          Workshops shall be operated and conducted on a cost-recovery basis.

(c)          Workshops may include Group Readings as a means of exposure to a wide range of theatre literature and interpretation.

Section II.04 Library and Archive Facilities

(a)          Pursuant to Article I Section 02 (iv), ACT shall develop a stock of theatrical literature and other materials for use by the Membership.

Section II.05 Newsletter

(a)          Pursuant to Article I Section 02(iv) and (v), ACT shall endeavour to publish a newsletter which will have preferably four (4) issues a year corresponding to the proposed dates of production as outlined in Article II Section 01(a).

(b)          The name of this newsletter shall be ACT ONE.

Section II.06 Membership Fees

(a)        Pursuant to Article I Section 03, the annual Membership fees shall be:

(i)          Regular - $25,

(ii)          Same Household - $40,

(iii)          Full-Time Student / Unwaged - $15,

(iv)          Summer - $5.

(b)      The annual Membership fee shall become due for renewal one year after the previous Membership fee has been collected unless the Member wishes to pay a partial year in order to set a more convenient annual renewal date.

(c)          The Summer Membership term shall be June 1 - Sept 30.

(d)          The annual Membership fee may be waived under special circumstances as considered by the Executive

Section II.07 Duties & Powers of the Executive

(a)          Pursuant to Article I Section 04, the Executive shall meet regularly between Annual General Meetings at the invitation of the President.

(b)          The Executive shall carry out the provisions of the Constitution and By-laws and may co-opt additional members as considered necessary to achieve these objectives.

(c)          A co-opted member shall not have the power to vote.

(d)          The Executive shall initiate activities consistent with the Constitution and By-laws for the purpose of achieving the objectives of the Association as set out in Article I Section 02.

(e)          The Executive shall cause proper books of account to be kept for any and all activities in which ACT may be engaged.

(f)          The Executive shall endeavor to have such books of account audited annually by a qualified accountant and whenever possible, have this audit presented for adoption at the next Annual General Meeting.

(g)          The Executive shall officially represent ACT between General Meetings and, consistent with (A), (3) and (C) above, shall take such action as may be necessary in respect thereof, subject to ratification at the next General Meeting.

Section II.08 General Meeting Agenda

(a)          Pursuant to Article I Section 06, the Agenda for the Annual General Meeting shall include:

(i)        Adoption of the Agenda;

(ii)        Minutes of the Previous Meeting;

(iv)          Business Arising from the Minutes;

(v)          Reports;

-      President,

-      Treasurer,

-      Director of Theatre,

-      Membership,

-      Nominating Committee;

-      Elections;

(vi)          Notice of Future Meetings;

(vii)        Other Business;

(viii)        Adjournment.

Section II.09 Signing Officers

(a)          Signing authority will rest with any Member of the Executive.

(b)          One signature will be required for deposits while two signatures will be required for withdrawals and cheques.

Section II.10 Restrictions and Privileges of Membership

(a)        Meetings

(i)          Non-members may, with the expressed permission of the President, attend any meeting of ACT and may participate in the discussion of designated topics.

(ii)          Under no circumstances shall non-members be accorded the privilege to vote.

(b)          Auditions

(i)          Auditions will be open to Members and non-members alike.

(c)          Performances

(i)          Participation in any aspect of any performance (on-stage or off) is restricted to Active Members of ACT.

(ii)          Members shall not normally receive personal financial reward for their participation any aspect of a production.

(iii)          Membership restrictions may be waived under special circumstances as considered by the Executive.

(iv)          An Active Member may purchase tickets for an ACT production at $2.00 off the advertised price when purchased in advance of the performance day.

(v)          Members actively involved in a production shall receive one complimentary ticket to the opening night performance.

(d)          Advance Notice

(i)          Members shall receive advanced notification regarding workshops, mentoring possibilities, auditions and productions.

Section II:12 Banking

(a)          The account will be in the name of ACT

Section II:12 Fiscal Year

(a)        The fiscal year of ACT will run from July 1 to June 30.

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ACT Constitution

Constitution of ACT (a community theatre) as amended June 26, 2000

Amended - June 26, 2000

Article I. Constitution

Section I.01 Name

(a)          The name of the association will be ACT (a community theatre).

(b)          In what follows and in common usage, ACT may be substituted for the full name of the association.

Section I.02 Mission Statement

(a)        ACT is a community based, amateur theatre association with a mandate to:

(i)          Foster and encourage amateur theatre in the local community;

(ii)          Foster and encourage artistic and practical development of Members through exposure to workshops, mentoring and productions;

(iii)          Foster and encourage awareness of all facets of amateur theatrical productions;

(iv)          Collect and make available materials supportive to the development of community theatre in local area;

(v)          Stimulate co-operation between ACT and all persons and groups active in community theatre in PEI.

Section I.03 Membership

(a)          Membership is open to any person who shares the objectives of ACT and contingent on payment of an appropriate fee in accordance with the By-laws.

(b)          An Active Member is a person who has paid his/her annual Membership fee.

(c)          A Patron is someone who has donated to ACT over and above the set annual Membership fee. This donation may be either financial or in kind (costumes, props, advertising…).

(d)          A Subscriber is someone who has paid a fee to receive the newsletter and / or be given advance notice of upcoming productions but has no intention of participating actively in any events set up by the organization.

Section I.04 Board of Directors

(a)          The Executive shall consist of the following elected officials:

(i)          President;

(ii)          Vice-President;

(iii)          Treasurer;

(iv)          Membership;

(v)          Director of Theatre;

(vi)          Secretary.

(b)        The Board of Directors shall consist of the executive plus the following appointed officials:

(i)          Past President;

(ii)          Publicity / Public Relations;

(iii)          Technical Advisor.

(b)          In addition to the appointed officials identified above, the Executive may appoint special interest representatives to the Board of Directors

(c)          The President shall vote only in order to break a tie.

(d)          The term of office for the Board of Directors will be one year. Members may be elected for a second or further term in any single office.

(e)          The Director of Theatre may be chosen by any of the following methods:

(i)          At the AGM, with the rest of the Executive;

(ii)          At the AGM, but for such special term as to better allow for planning of a year’s program of productions; or

(iii)          In advance of the AGM, so as to better allow for planning, by the Board of Directors, subject to confirmation by the general membership at the AGM.

Section I.05 Elections

(a)          Election of the Board of Directors (including Executive) will take place at the ACT Annual General Meeting. A Nominating Committee shall present a slate and the election conducted in accordance with the By-laws.

(b)          The Nominating Committee consisting of three Active Members, shall be appointed by the Executive not less than two months prior to the date set for the ACT Annual General Meeting.

(c)          Nominations may be made by any Active Member no later than seven (7) days prior to the ACT Annual General Meeting. Nominations must be seconded by an Active Member and agreed to, in advance, by the proposed Candidate.

Section I.06 General Meetings

(a)          An Annual General Meeting shall be held at least once each year. Notice of the Annual General Meeting shall be given to all Active Members not less than two weeks prior to the date set.

(b)          An Extraordinary General Meeting shall be convened within thirty (30) days of receipt of a request signed by at least ten (10) Active Members.

(c)          A Quorum at a General Meeting shall consist of thirty-three percent (33%) of the Active Members.

Section I.07 By-Laws

(a)          Pursuant to this article, By-Laws may be enacted or amended at a General Meeting by a simple majority of the Members present provided that notice of motion is given with the notice of meeting; otherwise a two-thirds majority of the Members present is required.

(b)          No By-law shall be incompatible with any provision of the Constitution.

Section I.08 Divisions Within ACT

(a)          The Executive shall be empowered to set up other divisions within ACT as required to achieve the objectives of the association.

Section I.09 Disbandment

(a)          Disbandment of the Association shall require a sixty-six percent (66%) majority of the votes cast in a postal poll of all members.

(b)          In the event of a decision to disband, the Association shall disperse all financial and physical assets among other non-profit groups in the community. Preference will be given to other like-minded associations (community theatre groups)

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The information in this article was current at 06 Dec 2011

Keywords: Amateur Theatre, Theatre Group

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