Our document scanning services bureau is located at our corporate office in Phoenix Arizona. While your documents are at our facility they will be stored in a HIPAA compliant, safe haven. This facility is 2,000+ square feet of space that was originally approved by the State of Arizona as a vault for the storage of microfilm/fiche. OSAM also provides state-of-the-art hardware, software and experienced personnel ensuring prompt and accurate reproduction of customer's documents to electronic form.
So what does OSAM offer? We offer onsite and offsite back file scanning services of any magnitude. We provide scheduled document scanning services anywhere from daily to yearly to meet the overflow scanning requirements of our clients. We also offer "emergency catch up" services to self sufficient scanning operations that run into down time issues due to unexpected equipment or staffing problems. Don't forget we also offer day forward scanning. Companies that are thinking about implementing day forward scanning should review our “
” white paper before tackling the large volume storage areas.
OSAM document scanning services can scan black and white, grayscale and color content for any type of document type including standard size documents, maps, drawings, manuals, reports, and books. We scan microfilm, microfiche, and aperture cards in black and white and grayscale. Sepias, vellums, blueprints or mylars in any condition can be digitized using "batch" or "safe handling" techniques. To meet archival requirements, our conversion service can "write to microfilm" for both large drawing and letter size documents.
OSAM personnel have the knowledge base and expertise to scan any category of record from both government and private sector including court records, case files, applications, permits, subdivision / tracts, zoning files, address files, reports, facility drawings, medical charts, AP/AR files, HR records, and project files.
Each back file document scanning services project is carefully analyzed to determine the best feasible solution. Current storage, document condition, magnitude, and index reliability issues are examined and reported on a site survey report. We apply reverse engineering processes to insure the final deliverable fits a current DMS or design a DMS using state of the art software and design principles. Database and document analysis procedures are performed based on this end result principle.
Quality Control of boxes, records, and documents are vital at OSAM. Tracking and ensuring every page is scanned and associated to proper records is critical to meet today's compliance standards. OSAM is dedicated to this high quality standard and partners with its clients to achieve this goal. State of the art bar code and capture techniques are available to minimize level of effort, reduce cost and increase index reliability.
OSAM document scanning services supports all export types for major Document Management Systems, Legal Software Systems and Electronic Health Records. Some examples include but are not limited to:
· Summation Blaze