Projatech Project Planning, Scheduling & Controls Using Primavera P6 & Microsoft Project; Consulting, Training & Workforce

By: Projatech  09-12-2011
Keywords: risk analysis

NOTE: Our Minimum Service Rate For All Services is $100 / Hour

1.1.     Software Installation, standalone and or network installation

1.2.     Develop Organizational Structures, such as

1.2.1.         Enterprise Project Structure (EPS)

1.2.2.         Organization Breakdown Structure (OBS)

1.2.3.         Resource Breakdown Structure (RBS)

1.3.     Develop Global, Project, Resource codes and dictionaries

1.4.     Develop Global and Resource calendars

1.5.     Create customized layouts, filters and reports

1.6.     Develop schedule development, updating, control procedures

We can develop full cost and resource loaded schedule as per the contract requirements

2.1.     Create Work Breakdown Structure (WBS)

2.2.     Create project codes

2.3.     Insert activities with logic, in consultation with your project team

2.4.     Load schedule with budgeted labor and non labor hours, costs and expenses.

2.5.     Create Target / Baseline schedule.

2.6.     Provide planned resource/cost loading reports.

2.7.     Provide planned cash flows.

2.8.    Bid and proposal schedule development.

2.9.    Leve 3 and level 4 detailed contract schedule development.

3.1.     We can provide experienced staff on full time / part time basis to update projects on regular set intervals as per your requirements which will include:

3.1.1.         Collecting update data,               Estimate to Complete               % Complete               Actual hours/cost incurred

3.1.2.         Entering data in to the schedule

3.1.3.         Changing data date and recalculating the schedule

3.1.4.         Identify problem areas

3.1.5.         Produce report as agreed, such as               Estimate to Complete (ETC)               Forecast at Completion (FAC)               Variance reports. Such as Schedule, Budget and Cost

3.1.6.         Suggest corrective action, if required

3.2.     We can collect data and update the schedule on and off site in our offices

3.3.     We can provide you with detailed schedule reports in soft and hard copies

We can manage / help you manage labor and non labor resources and cost /expenses associated with them by:

4.1.     Producing planned resource loading / requirement reports

4.2.     Updating schedule with actual resource usage / consumption

4.3.     Resource leveling

4.4.     Cash flow and analysis

We can create several reports indicating health of the project at a certain point of time such as:

5.1.     Activities Completion Report, number of activities completed against planned

5.2.     Milestone Completion Report, number of milestone achieved against planned

5.3.     Deliverables Completion Report, number of deliverables completed

5.4.     Number of activities scheduled vs. completed in a reporting period

5.5.     Number of not scheduled activities completed for the reporting period

5.6.     Project Dashboard

5.7.     Executive Summary

5.8.    Portfolio Analysis and reporting

5.9.    Portfolio dashboard and executive summary.

6.0.    WBS (Work Breakdown Schedule) analysis and reporting

We are one of the most experienced companies to implement Earned Value Management System; we can create graphs and reports for the following:

6.1.     S-Curves

6.2.     Earned Value

6.3.     Cost Performance Index (CPI)

6.4.     Schedule Performance Index (SPI)

Learn More

Most large corporations or large projects require project risk analysis to verify feasibility of the project. Whether the project is time or resource sensitive, risk analysis helps identify problem areas and help formulate a mitigation plan. Here is why you need a risk analysis:

7 .1.     To verify project logic and design. Identify common scheduling pitfalls that may result in misleading schedule or risk analysis results.

7 .2.     To verify whether the plan is practical based on identified risk events.

7.3.    To pinpoint likelihood of finishing project on-time and on-budget.

7.4.    To identify key risk drivers based on criticality, risk sensitivity and/or duration sensitivity

7 .5.     To reformulate project logic / sequencing based on risk analysis results

7 .6.     To identify minimum, most likely, and maximum task durations based on three point estimate.

7.7.    Model both qualitatively and quantitatively positive and negative risk events (threats and opportunities)

7.8.    To design a mitigation plan for possible risk events

7.9.    To report on project likelihood of completing on-time and on-budget based on both pre-mitigated and post-mitigated schedule

8.0.    To develop a list of risk events and mitigation strategies to monitor throughout execution of the project.

8.1.   To help interested parties correct expectations regarding project deliverables

8.2.    Determine confidence levels regarding project cost and schedule success.

8.3.    Determine confidence levels, P-schedules and quick determination of contingency.

8.4.    Identify key risk drivers. Find out what task or risk event is causing your schedule to not perform as expected.

8.5.    Determine the combined probability of achieving both given budgets and completion dates together.

8.6.    ‘what if…' analysis by interactively varying cost and schedule thresholds to reveal the resultant chance of success.

8.7.    Compare scenarios and determine the cost/benefit ratio of selected mitigation plans.

The master schedule shows all the activities in your project. The CPM (Critical Path Method) activity bars, progress bars, and activity bars with floats clearly show you the status of each activity.

The Target/baseline Schedule helps each stakeholder and team member quickly see where they are now, compared to where they should be.  Multiple targets/baselines can be established throughout the project lifetime. When compared with the primary target/baseline, you can determine true health of the project; the achievements, the failures, and the problems. This provides legitimacy to change order requests, extra payment requests, etc.

The Pert view helps you quickly evaluate, track, and adjust your network logic.  It's a great tool to have a bird-eye-view of your logic.

The Gantt/Bar chart view also helps you evaluate, track, and adjust your network logic.  It's another tool for improving project quality.

These reports provide information concerning proper allocation and utilization of project resources.  Are you 'redlined?'  You can determine if you have the necessary resources to complete the project on time.  We suggest, three minimum project baselines to control the project schedule, resources, and its scope.

Observe total cost of the project or e

asily determine the total cost incurred at any given point in time.  Also provides you information on difference between planned and actual cost.

Cash flow analysis report helps you determine future projections of your project cash flow. This report is critical for securing adequate amount of funding to properly execute the project.

Monitor your schedule performance by observing any noticeable differences between what you planned and where you stand today.

Keep track of your budget performance by viewing significant differences between what you planned and what you actually spent.

We compile for you a weekly or monthly status report. The report tracks items, such as, meetings minutes, problems discussed, solutions proposed, and other general information for the stakeholders and project team members.

Using project management software, we can help you manage changes in your project when they occur. We can also help you determine how these changes affect the schedule and its cost. With this information in hand, you can answer the question, 'Do we need extra time and funding to complete the work?'

We can help you analyze the project problems and conflicts. If necessary, we assist you and your legal team by reconstructing important schedule and cost information to build your case. With the historical information in hand, we can build a project schedule even after significant progress on the project has occurred.  We can then analyze the schedule variance and other information like project cost, cost variance, and earned value.

If you need help establishing a Code of Accounts, we can assist. Using a coding feature, we can help you predict if more time or funding is required for your project; even help you determine which activities need a special attention.

We can perform monthly update of actual work completed. We can collect this information directly from the department manager, engineers, PM, or from interim payment certificates.

A good schedule is a true representation of a good plan; if done correctly determines the success of a project. In order to execute a good plan, a good schedule is essential. Although putting a schedule together is not difficult, but having a high quality schedule that is practical is rare. There are many experienced schedulers in the industry, but a very few proactive ones to learn and build up a sufficient knowledge to put together a top quality schedule.

Since quality of schedule is key to the success and failure of a project, the need for having a system to determine the quality throughout schedule development, maintenance, and execution holds prime importance. To bring your organization excellence in scheduling, we brought together some of the few top ranking schedulers to build a system to thoroughly check the quality of a schedule using our proprietary 200 point check system. The system gives us ability to point out weak areas in your schedule and provide you with suggestions how to improve its quality.

 So, before you submit a schedule for approval to corporate, create a baseline or execute the project, let us review your schedule and make suggestions; this will make all the difference for you between a successful project that is on-time and on-budget than the one that would reflect bad on your career. 

We have reviewed hundreds of schedules and found a very few that are up to par. Most schedules we reviewed had critical flaws if discovered later could have failed the project miserably.

We provide our clients with solid suggestions how to improve the logic and functionality of a schedule to make it more realistic and practical. Our suggestions have made a huge difference in how the client planned to conduct the project and completed the project successfully.

In addition to schedule quality review, we can also conduct project risk analysis on your schedule to bring your attention to risks outside the schedule that may affect adversely on your project. We help you formulate mitigation strategies to reduce/eliminate risk impact. We guide you how to continuously monitor the mitigation plan and how to keep your risk register updated.

 Let us show you how we review your schedule and why such review is essential.

So, contact us for a review of your schedule today. We can do this online within a few days on a minimal budget.

 Please call us…

The information in this article was current at 06 Dec 2011

Keywords: risk analysis

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