Municipal Event Planning - Shirley Ellis and Associates

By: Municipal Events  09-12-2011


We provide a full service package when it comes to planning, organizing, and executing a conference or workshop. Our experience and contacts will not only save you time and money, but will often mean a better overall event for the organizers and the delegates.

Our services include, but are not limited to:

Pre-Planning and Promotion

  • Web site promotion of your event with online registration;
  • Direct marketing to over 1000 municipal, senior government & private sector contacts in Eastern Ontario;
  • Preparation and design of all conference/workshop forms, releases, agenda, and media releases;
  • Obtaining sponsorships, advertising and exhibitors if required;
  • Receiving daily telephone, fax & e-mail requests for information on the conference/workshop;
  • Correspondence with conference/workshop exhibitors, drapery, tables, electrical, audio/visual equipment;
  • Arranging for entertainment and tours as required;
  • Attendance at planning meetings with conference/workshop hotel;
  • Receipt and maintenance of registration forms from all conference/workshop delegates;
  • Preparation of conference/workshop name badges for delegates, speakers, sponsors, exhibitors;
Hands-On Event Support
  • Attending conference/workshop to set up, manage registration, information/message centre and all conference/workshop related functions;
Financial Reporting and Wrap-Up
  • Maintaining all financial records, including accounts receivables/payables, banking;
  • Preparation of and completion of final financial reporting;
  • Sending thank you letters to sponsors, exhibitors, and other participants;