Flexitime, Flex time, Flexitime Working, Flex time Working, Flexible Working Solution

By: Softworks  09-12-2011
Keywords: Safety issues, Reduce Absenteeism

With the ongoing debate between quality of work-life balance and meeting the needs of the business raging, organizations are asking themselves, are we responding to the ever changing demands of the evolving work environment?

The Softworks Flexitime solution in the right hands can drive productivity and profitability through greater visibility and control of your largest cost base and most valuable asset – your people.  


Softworks Flexitime is a “Win Win” for both the Organization and the Employee and can:

  • Reduce Absenteeism
  • Remove or Reduce Overtime
  • Benchmark KPI’s and Targets
  • Lower labour Turnover
  • Eliminate the Concept of lateness
  • Automate vacation and time off requests & approvals
  • Provide a “Competitive Advantage” - Incentive to attract higher calibre of staff
  • Achieve an Instant ROI – Effectively a no-cost benefit with HUGE potential for savings
  • And more, lots more.. easy to use and implement, contractually simple/policy templates, improve employee morale, better “balance” between meeting the needs of the business and the needs of the employee, greater acceptance to work longer hours when needed, whilst providing the employee with enormous flexibility!

Pros of Flexitime

  • Possible to cover longer opening hours without increased overtime bills
  • Working Hours can be matched to Peaks & Troughs of the business
  • Increased employee morale, motivation & lower labour turnover
  • Removal of lateness
  • Reduced use of sick leave
  • Essentially a no-cost benefit and with automated solutions can provide an even quicker ROI

Cons of Flexitime

  • Need to ensure total cover at peak times
  • Harder to arrange group projects
  • Can be communication problems resulting from employees not always being available during so-called normal business hours
  • Metrics required ensuring that employees logging unsupervised hours accomplish real work
  • Extra running costs of office

Designing a System

  •  Department work and workload patterns
  • Health & Safety Issues – security, building access
  • Legal & Contractual Issues
  • Authorization procedures
  • Define standard day for annual leave etc
  • Fix credit and debit limits along with maximum accounting period
  • Overtime?
  • Provision for disciplinary action regarding abuses of the system


Policy Suggestions to Consider

  • Stagger the hours
  • Doctor, dental appointments etc. must be made during flexi hours
  • Banked hours can only be kept for a specific period of time
  • Smoking employees must deduct smoke breaks from their working hours
  • Time will be automatically deducted for lunch breaks
  • Employees that continuously “forget” to clock in / out may be penalised and lose the right to avail of flexitime
  • Overtime and excess hours worked as flexitime are not the same thing and must be clearly distinguished
  • Give department managers options over the hours they view as core e.g. customer facing departments may differ from back office team’s
  • Employees must be made aware that flexitime is not a right and is a benefit that can be taken away at any time



Keywords: Reduce Absenteeism, Safety issues

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