Digital Business - Document & Records Management

By: Digital Business  09-12-2011
Keywords: Content Management, Records Management, Document Imaging

Our approach to Document and Records Management is based on the idea that information changes value through an organization. The lifecycle of information is transformed through five phases; Create/Modify, Replication/Migration, Backup/Restore, Archive/Recall and Removal. Our consultants will assist organizations gain the benefits of this information lifecycle management approach by accessing the most value from information, at the lowest total cost of ownership, at every point in its lifecycle.

Our information management and records management solutions allow organizations to manage, store and secure documents within the workplace. Everything from e-mails to engineering drawings to invoices, to government application forms and cabinet notes - represent a significant, but often hidden, opportunity to cut costs, improve decision-making, and protect your business from accidental data loss.

To complement our document imaging and archiving services, we provide document management solutions that cater to the needs of small and medium sized organizations, or departments within larger enterprises and Government.

SharePoint 2010

Digital Business SharePoint 2010 Document and Records Management solutions make it easy for everyone. Blending the worlds of traditional content management, social computing, and search, SharePoint 2010 Content is natural to use and manage. It provides a familiar user experience and rich policies and processes, helping to deliver adoption and success where legacy systems have failed.

SharePoint 2010 Content makes content management more accurate and efficient. With its simple, “behind-the-scenes” administration, you can automate key business processes and apply policies and taxonomies quickly and consistently.

Closely connected to Microsoft Office, SharePoint 2010 Content provides a familiar user experience. People are comfortable with the system, so they use it. Together, SharePoint and Office provide intuitive tools like automatic content organization, tagging triggered through a document’s save location, and type-ahead completion of properties that can drive workflow and retention schedules.

SharePoint 2010 lets you choose the records management strategy that works best for your company. You can manage records in-place, archive them to a central repository, or combine the two approaches. This flexibility can help you strike the balance between providing context and centrally managing large volumes of content.

SharePoint 2010 handles information of all types. Whether working with documents, Web pages, or social content, you can consistently manage versions, declare records, apply retention schedules, place legal holds, and run audit reports.

SharePoint 2010 provides detailed audit reporting at both the individual file level and across repositories. Compliance officers can see information on user access, file plan configuration, litigation holds, records status, and content type.

With SharePoint 2010, you can use multi-stage policies to drive retention schedules, controlling when content should be archived or expired. With these policies, you can be sure that you effectively dispose of content, rather than keeping it indefinitely, decreasing the amount of information you need to store and manage.

Keywords: Content Management, Document Imaging, Records Management

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