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By: Image Access  09-12-2011

Drive down costs on your "three-way match"

Imagine processing all your invoices the day they are received, no matter how many batches you handle each day.

Picture the benefits of recording the batch number and date received, identifying the vendor and capturing data from key invoice fields -- not manually, but automatically with a high-powered document scanner.

The top goals for Accounts Payable are automation and process efficiency.

Find out how this solution

  • Instantly links invoices to purchase orders and packing slips
  • Flags specific invoices and routes to a priority processing in-box
  • Reduces approval times
  • Eliminates mail distribution time
  • Avoids missing early payment discounts

Cutting Cost to Process a Vendor Payment

  • At a low level of automation in the AP department, the median cost to process an invoice runs around $10.
  • The cost drops by roughly 40% to $5.81 when moving to a medium level of automation and then drops by another 20% to $3 when moving to a high level of automation.
  • How much time does your AP team waste every day, locating and retrieving documents from file cabinets?

From a basic solution that quickly introduces images into your archiving system to a sophisticated system that can compare purchase orders to invoice line items, Image Access’s solution for Accounts Payable can meet your needs today and grow with you as your needs expand

Never Miss a Discount Again

Early payment discounts are a sure way to mini¬mize costs. But you can only take advantage of them if your AP team can expedite payment. Whether you process dozens or thousands of invoices each day, our Accounts Payable solution acceler¬ates your workflow so you can make the most of vendor discounts. Using sophisticated data extraction technology, it identifies invoices so they can be quickly routed to the appropriate AP representative for immediate fulfillment.

Gain an Auditable Business Process

Image Access’s Accounts Payable Solution helps you keep a record of your AP process. As each batch of invoices is scanned into the process, it is electronically date and time stamped, and the vendor and invoice date are automatically identified. This gives your ERP or archive systems the necessary information to recall any invoice when you need it.

The information in this article was current at 06 Dec 2011

Other products and services from Image Access


Professional Services

The Professional Services Group has been structured to provide rapid analysis and implementation of fully integrated or standalone content management systems to solve your business problems. Our consultants have designed and implemented systems for Fortune 500 companies in the financial, manufacturing, government and legal sectors as well as many others. Front end capture/Indexing custom development. Our implementation methodology is simple.


Scanner & Hardware Services & Support

We are an Authorized Kodak Reseller of products and services, supporting scanners and micrographics equipment nationwide. Image Access Corp is a premiere service provider with fast, reliable service to help reduce your costs and downtime.