I Do Wedding Design

By: I Do Wedding Design  09-12-2011
Keywords: Wedding, Wedding Planning, wedding day

The Enchanted Evening Package

Wedding Day Coordination

Many couples like to take charge of their own wedding planning and look forward to beholding the fruits of their labour on their wedding day.  This selection is best suited to the hands-on couple who prefer to do all the wedding planning themselves.  You have a vision?  I Do will bring your vision to life.  Have you meticulously planned everything down to the last detail?  We will ensure that your event is executed according to plans and guarantee you peace of mind so that the Bride and Groom, the wedding party and your families may relax and enjoy your special day to the fullest.  We will manage the infinite number of little details that combine to make your wedding day a beautiful success.  In addition to executing your plans, our behind-the-scenes presence will provide all your vendors a point of contact so that problems can be resolved without interrupting your important moments.  Often times, we can mitigate problems that arise without you ever having known that there was a problem.

The Process:

At least one month prior to your wedding, one face-to-face consultation will take place to determine your planning progress, to identify any outstanding issues and to offer advice about meeting your goals on time.  For out of town brides, this meeting may take place via Skype.  I Do will provide you with a checklist of outstanding items as well as a Wedding Day Timeline and will confirm the details with your vendors.  One more meeting or discussion will be necessary to finalize the details.

The Enchanted Evening package includes the services of a Lead Coordinator and an Assistant Coordinator for 8 hours on the Wedding Day.  For more information on the services available during the eight hours of coordination, see below.  Additional hours are available.


Enchanted Evening services may include:

  • Creating a wedding day schedule
  • Attending, overseeing and directing the ceremony and reception (up to 8 hours) to ensure a smooth and stress-free day
  • Overseeing ceremony and reception set-up
  • Assist the wedding party, family members and guests as needed on the wedding day
  • Instructing attendants of their duties when necessary
  • Providing seating instructions to the ushers
  • Organize procession and recession for the ceremony
  • Get wedding party in place to walk down the aisle.  Making sure flowers are held correctly, starting attendants down the aisle for perfect timing, fluffing the wedding dress train and ensuring it is straight, etc.
  • Handling any problems and emergencies that arise
  • Vendor referrals
  • Collection of wedding items to be set up on wedding day, such as candles, photographs, guest book, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.
  • Assisting with handing out wedding flowers pinning on corsages, boutonnieres, etc.
  • Receiving deliveries and greeting vendors; overseeing all vendor commitments and making sure they are fulfilled to your standards;
  • Assisting the Photographer in rounding up friends & family members for pictures before ceremony;
  • Working in conjunction with the Church Coordinator if applicable;
  • Assisting setting up all your decorative items for the ceremony;
  • Supervision and inspection of reception set-up: lighting, décor, etc;
  • Assisting setting up your decorative items as planned for the reception such as place cards, gift table, bonbonnières, bathroom baskets, plus any items you have for decorating the venue;
  • Reviewing set up of tables and chairs according to your seating plan;
  • Making sure transportation is running on time;
  • Enforcing wedding day timeline; ensuring things are running on schedule;
  • Overseeing the photo shoot to help the photographer get the pictures you want, making sure family members are available and in place for the photographer;
  • Assist guests with seating cards by finding their seat at the reception;
  • Coordination of events at the reception (dining, first dance, toast, cake cutting, garter toss, bouquet toss)
  • Acting as liaison to the kitchen and the banquet manager;
  • Coordinating with wedding party and DJ to arrange grand entrance;
  • Giving a five minute "curtain call" to everyone making a speech;
  • Cue sound operator, vocalists, musicians, speakers when necessary;
  • Checking the ladies room for toilet paper, paper towels and making sure the trash is emptied;
  • Distributing final payments and gratuities to vendors;
  • Coordination of the collection of gifts received at the reception to be delivered to a pre-arranged location;
  • Collect guest books, cameras, personal items, etc. to be delivered to a pre-arranged location;
  • Washing and packing the toasting flutes, cake knife and server at the end of the night;
  • Wrapping the top layer of the wedding cake;
  • Access to our Wedding Day Emergency Kit for unexpected mishaps;
  • And more! (According to your needs)

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The Helping Hand Package

Wedding Day Coordination & Partial Planning Many couples do their own wedding planning and find the process to be both rewarding and challenging.  Learning all the facets of a wedding for the first time and then optimizing each is very difficult.  Perhaps you have a strong desire to plan your own wedding.  Or, perhaps because of your budget you are taking on all the responsibilities of planning your wedding.  One of the most valuable lessons learned by couples by the time their wedding day arrives is that the value of balancing one's money and one's time cannot be overstated.  The hands-on involvement that you may want to add to your wedding, though it may seem during the planning stage to be an excellent way to add a personal touch to your wedding, can become overwhelming and time-consuming as your wedding day draws near.  Most couples do not have the luxury of putting their busy professional and personal lives on hold to organize a wedding.  I Do Wedding Design offers you the Helping Hand Package to answer your questions about planning your own wedding and to make sure that nothing is forgotten.  From the moment that you sign on with us, we will be there to help you throughout the wedding process.  We will give you the benefit of our expertise while you remain in control of your wedding planning. The Process: The Helping Hand package includes the services of a Lead Coordinator and an Assistant Coordinator for 10 hours on the Wedding Day.  For more information on the services available during the ten hours of coordination, see below.  Additional hours are available. $1775 Helping Hand services may include:
  • All the services listed in the Enchanted Evening package above;
  • Pre-wedding vendor confirmations;
  • Ceremony program suggestions and layout;
  • Advice about managing your budget; receiving lines, venues, vendor selection, invitations, theme development, décor, itinerary, etiquette, gratuities, planning, seating, etc.
  • Reviewing written contracts;
  • Attending the rehearsal;
  • Accompanying you to inspect your selected venues;
  • Guest list and table/floor plan seating assistance;
  • Offering musical suggestions for ceremony and reception;
  • Returning up to two items to vendors (example: florist items & cake tiers)

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The Dream Come True Package

Full Planning

This premier wedding planning package targets the busy couple who wish to enjoy all the benefits of a beautiful wedding but do not wish to be involved with all the details and tasks involved in planning a wedding.  We can help you to select your vendors and accompany you to meet them once we have pared down the options that reflect your taste.  You may also choose to leave the decision-making to us and rid yourselves of all wedding-related stresses.  Your input will be required for some of the process (eg: developing the seating plan) but the majority of the wedding planning tasks will be taken off your busy hands.  The work involved in planning a wedding can sometimes become overwhelming, especially for busy couples.  We understand how you are feeling and we will work with your schedule. The Process: A preliminary meeting will be required to discuss your budget, your wishes and your comfort level with planning, as well if you wish to make decisions on a weekly or bi-weekly basis.  After the initial meeting, most communication can take place electronically. $3995 - based on a 12 month engagement and 150 guests. Dream Come True services may include:

  • All the services listed in the Enchanted Evening package (see above)
  • All the services listed in the Helping Hand package (see above)
  • Assistance with budget development
  • Coordination of invitations, save-the-dates, place cards and programs
  • Sourcing of all vendors, scheduling meetings
  • Contract negotiation and review
  • Accompanying you to vendor visits
  • Assisting with selecting a colour scheme, theme and style of wedding
  • Assisting with selection of wedding attire and accessories, accompanying you to fittings if desired
  • Planning the Wedding Ceremony (exclusive of vows)
  • Planning the Wedding Reception
  • All communication with vendors
  • Confirm final headcount and menu selections with venue
  • Coordinating hotels for out-of-town guests
  • Providing weekly or bi-weekly updates and consultation with client about vendors, payments, budget status and payment due dates;
  • Assembling, addressing and mailing invitations (invitations, calligraphy & postage paid by clients)
  • Tracking RSVPs
  • Assisting with selection and ordering of wedding favours / bonbonnières
  • Assisting with selection and ordering of attendant and parent gifts;
  • Distributing the timeline to all vendors
  • Preparation of detailed schedules
  • Maps for ceremony and reception site (production costs paid by clients)
  • Coordinating wedding rehearsal
  • Arranging transportation for the wedding party & guests
  • Returning up to 4 rental items
  • Ordering and mailing thank-you cards (supplies paid by clients)
The information in this article was current at 06 Dec 2011

Keywords: Wedding, wedding day, Wedding Planning