As a SharePoint administrator, you need to not only build a SharePoint site, you also need to make sure that people actually use it for meaningful business purposes.
According to Microsoft, 20,000 new SharePoint users are added every day. AIIM also noted in its 2011 “State of the ECM Industry” report that 60% of all organizations surveyed were using SharePoint, increasing to 70% in larger organizations*. More than half of AIIM’s respondents consider SharePoint to be their primary ECM system. However, AIIM also points out that user adoption is lacking, and SharePoint too often has become nothing more than a landfill for documents.
While training and usability enhancements will undoubtedly help adoption, for SharePoint to really be utilized as an ECM platform, its users need to believe that it is secure. Unfortunately, AIIM has also found that more than 60% of organizations have yet to bring SharePoint into line with existing data compliance policies and that 80% do not feel confident storing sensitive information in SharePoint.
A collaborative environment is only as strong as its weakest link. To become a true enterprise platform for managing projects and collaborating on documents, everyone has to be committed to adopting SharePoint. If upper-management is not convinced that they can safely collaborate on potentially controversial organizational documents, or doctors cannot share HIPAA-protected health information, SharePoint will continue to be the place where only irrelevant documents go to die.
is helping to address this user confidence gap, making SharePoint a safe and trusted environment for mission-critical content and collaboration.
*Organizations with more than 5,000 employees