Genial Genetics - iPassport System

By: Genial Genetics  09-12-2011
Keywords: health and safety, quality management, control system

Advantages of an Electronic Document Control System

Improve your employee knowledge base by allowing secure and global access to all relevant, controlled documentation at any location where access to the Internet is available. This radically streamlines procedure distribution and sign-off and employee training while increasing access to important health and safety information. These are only some of the advantages of an Electronic Document Control System. Other advantages of implementing an electronic document control system include:

A true paperless system allows global access while allowing the laboratory to reduce expenditure through the elimination of paper systems

  • Indexed key word searches facilitate rapid document retrieval and access
  • Accessing documents anywhere and at anytime has never been easier, allowing single and multiple-site access to one centrally held application
  • Maintaining documents in a central control system allows for rapid searching while eliminating the need to create complex network permissions
  • Only the most current controlled documents are available to general users, improving compliance opportunities while reducing the inherent risk associated with out-of-date documentation
  • Step-wise record creation ensures that the user is carefully steered through the document creation process
  • An electronic document control system automates the insertion of Document status, revision number and dates into every document footer to minimize errors and improve consistency
  • The iPassport electronic document control system allows user definable rules for this information so that your current document increment rules can be easily converted into the overall quality management system
  • iPassport QMS provides Secure PDF printing, ensuring all documents are watermarked to note the status of the document along with version and control information, another advantage of an electronic document control system
  • User defined notification for upcoming reviews
  • Complete review history and change requests are fully recorded allowing comprehensive workflow reviews
  • Full record history - all changes and events are automatically recorded with the name of the user and time being stamped
  • Distribution lists ensure that documents can be reviewed by all relevant staff
  • Automated document review processes ensure that all documents are up-to-date and accurate.

Keywords: Automated Document, control system, Distribution Lists, Document Control, Document Control System, Document Creation, Document Creation Process, Electronic Document, Electronic Document Control, Employee Training, health and safety, quality management, quality management system, Reduce Expenditure,

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The system also boasts a ‘PIN and Signature’ feature which gives the health care organisation the option to require a PIN number for document authorisation, embedding the user’s scanned signature into the printed PDF document, demonstrating enhanced document security and COSHH compliance.


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