Legal | Copy Link

By: Copy Link  09-12-2011
Keywords: Rfid Technology, Rfid Security, Scan Documents

Law firms have a very document-intensive environment that requires reliable, high performance printing to drive productivity and reduce costs to maximize revenue.

The legal industry also needs a high level of security when it comes to processing sensitive documents for their clients. Multifunction systems and Document Solutions from Copy Link provide easy tracking of important documents and limited access to unauthorized users.

With increased electronic filing, law firms are relying on their multifunction systems more than ever. We can offer both software and hardware options to improve the paper-to-digital workflows. In no time, we can have you and your staff easily scanning, archiving, searching and retrieving documents in one easy step. Easy tracking not only improves productivity but allows you to bill clients based on the number of documents processed.

Forms on Demand

Legal and administrative staff are often too busy to log in to a workstation every time they need to locate a document and print it. Forms on Demand allows them to quickly and easily access and print forms at the MFP.

  • Easy to set up and configure from the MFP operator panel.

  • Reduces cost of printing and storing preprinted forms, in addition to eliminating waste associated with obsolete forms.

Scan to Court

Since many courts limit the size of electronic files they will accept, this application allows law firms to set file limits for scanned jobs destined for court delivery. If a job exceeds the limit, the MFP will either stop the scan job and allow the user to adjust the scan settings, or automatically separate it into several smaller files so that the document can be sent in segments that meet the court’s requirements.

Scan to Network

This application allows users to quickly scan documents to custom locations on their network. Lawyers can also scan documents directly to their personal folders on the network to maintain confidentiality or to departmental folders to enhance collaboration.

Key Counter-Capable

The MFP’s we sell and service are Key Counter-capable, enabling the immediate integration of Copitrak, Equitrac, Sepiline, PCounter and other automated client billing software. Firms can realize all of the productivity-boosting features of the MFP without sacrificing revenue streams from tracked copies and scans.

  • Track scans (e-mail and FTP), copies and faxes directly from the MFP touch screen.

  • Track impressions quickly and efficiently by utilizing familiar Key Counter features like Last Job Recall and Favorites.

RFID Security

If your company is already using RFID technology for securing doors and other rooms in the office, those same cards could be used for logging in and controlling access to the MFP. The device can be locked down so average users have limited or no access to MFP functionality, but once they tap the RFID card to the reader the user is logged in and able to use functionality on the MFP according to the grouped privileges assigned to them. All this can be done without any additional software on some products, and without some products even needing to be on the network.

Keywords: Rfid Security, Rfid Technology, Scan Documents, Securing Doors

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