The Common Source - Services. Document Imaging and Scanning

By: Common Source  09-12-2011

Reach New Heights.

At The Common Source, we use the latest in high quality production scanners and scanning software technology to meet the needs and deadlines of our clients. Each scanner is equipped with VRS (Virtual Re-Scan) Technology, which processes a much cleaner, more detailed image than ever before possible.


  • Scan in black & white or color
  • Bates "sticker" the originals
  • Electronically Bates number the images as they are scanned
  • Electronic numbering enables you to re-use and re-number them in subsequent productions
  • Duplex with one pass
  • OCR
  • OWR (optical word recognition)
  • Prepare various load files to load into your image viewer and database applications
  • Deliver a CD of all or part of the document collection, equipped with a viewer enabling the expert/consultant to review certain documents
  • Microfiche/Microfilm

If you wish to review the documents prior to us scanning them, we will work with you on a method to mark the documents during the initial review, so that we can capture flags/markings (privileged, confidential, issue coding, etc.) during the scanning process—saving time and money.

We have high-quality production scanners at our secure facility. If necessary, we can scan on-site. We have scanned millions of pages of all shapes, colors and paper sizes.

Quality Control
After scanning, every image is compared to the paper original to insure:

  • 100% capture
  • 100% clarity
  • 100% accuracy

Contact Common Source

Email - none provided

Print this page

Other products and services from Common Source


The Common Source. Dive into Extreme Data Management - book scanning

Since all books are delicate, our high-tech book scanning process keeps each one in the same condition as when it arrived at our building. A robotic arm that gently picks up and carefully turns each page with an adjustable vacuum system, making it safer than the human hand. A system that ensures only one page is turned at a time, catching if a page is missed to allow for corrective action.


The Common Source. Dive into Extreme Data Management - gabriel docs

Developed in house to meet our clients’ needs, Gabriel Docs™ is a secure online document repository for document review in litigation matters, medical records, or other document intensive files. With a fast, secure and user-friendly design, the program streamlines document review and simplifies information management to help your team work more efficiently and consistently. Availability – remain on system while conducting administrative tasks.


The Common Source - Services. Secure Online Hosting

Imaged documents, coded document summaries, databases and depositions are imported into our secure servers where they are managed and maintained by our trained staff. Our system is beneficial in instances where multiple parties and/or locations need to access the same information. Our facility is monitored by dual security alarms and motion detection. You can access the information via a secure Internet connection.


The Common Source - Services. Attorney/Paralegal Review

Not only is an hourly expense incurred for document review, but other costs begin to add up as well—facilitating the review team, office space, computers, technical support, parking, and more. One of the most expensive aspects in preparing for trial is the time it takes to review documents for production and review documents produced by opposing counsel.


The Common Source - Services. Forensics Data Processing

For more information, please refer to the U.S. Department of Justice’s requirements for computer forensics and electronic evidence processing found in their publication, Searching and Seizing Computers and Obtaining Electronic Evidence in Criminal Investigations. 79% of employees admit to sharing confidential information with other companies via e-mail and 1 in 10 employees have received confidential company information via e-mail.


The Common Source - Services. Reach new heights

Forget the heart-pounding anxiety of setting foot in the courtroom without all the information you need, or wondering if your medical files are safe, secure and complete. When it comes to your vital information, we are unmatched in precision, quality and expertise. Don’t risk hiring the wrong firm to take care of your unique needs.


The Common Source - Services. Electronic Data Discovery

Our process produces the e-mail programmatically—not allowing any missing or manipulated data to ensure your discovery production process withstands close scrutiny from opposing counsel. Today, many law firms realize the cost and time savings associated with electronically producing e-mails in the discovery process, but also the liability of producing e-mail to paper.