OmniRIM Physical Records Management Overview

By: Omnirim  09-12-2011
Keywords: management software, business process, Records Management

In today’s litigious and heavily regulated environment, records management professionals face an ever-increasing volume of records with increasingly complex records management policies. The ideal records management solution helps companies comply with prevailing laws and regulations, mitigate compliance risk, and increase operational efficiency through business process automation and the timely disposal of expired records.

OmniRIM Physical Records Management Suite is a highly configurable, sophisticated solution that gives organizations the power to manage and control its business-critical information. It is designed to enable organizations to reduce the risks and costs of controlling records for compliance and legal discovery throughout their lifecycle. The OmniRIM solution streamlines business processes and provides users with the deepest functionality and most intuitive workflow and design of any physical records management software available today.

Centralized data, consistent management policies reduce risks

Many organizations deal with information silos in multiple offices using multiple technologies. The OmniRIM solution consolidates critical company records to provide records managers with a holistic view and centralized control, while allowing easy access for authorized local users. With centralized data in a secure environment, organizations can enforce consistent classification, retention and disposal policies to help protect against litigation and comply with regulations.

Intuitive design and built-in intelligence increases user productivity

Archive Systems’ leadership in physical records management and understanding of organizations with complex data environments has led to innovative solutions, such as smart bar coding, combined shipments, and transaction data reconciliation with off-site storage providers. The software’s built-in intelligence and intuitive design empowers:

  • Business users to create, locate and retrieve records quickly and easily;
  • Records managers to store and dispose of records according to their file plans with confidence; and
  • Legal counsel or compliance officers with access control and audit trail integrity.

Proven, trusted technology delivering peace of mind

Specializing in records management since 1996, OmniRIM has demonstrated its industry leadership with a growing list of government and internationally recognized Fortune 1000 enterprise clients. The OmniRIM technology is a trusted records management solution that has passed rigorous audits in heavily regulated industries.

Keywords: business process, management software, Records Management, Records Management Software

Other products and services from Omnirim


Document Management Solutions

For documents stored both on-site and off-site, Archive Systems provides lifecycle management of records, while addressing regulatory compliance, corporate governance and access to information for legal discovery. Organizations are now able to turn to one company to automate and streamline the management of vital business records.


Document and Records Management Solutions

Archive Systems offers a full suite of Records Management services including everything from business records storage and document shredding to Web-based image hosting and document conversion. Organizations in all industries are under increasing pressure to streamline paper processes and reduce costs, while maintaining or improving upon existing service levels.


Records Management Solutions

In our network of owned and operated Record Centers, we apply industry best practices which include chain-of-custody barcode tracking, system-driven workflows and sophisticated records management and software systems to ensure that your records are well protected, yet easily accessible when needed.


RIM Score

The RIM Score is computed by measuring three key components of a companyâ??s records management program: Policy Compliance, Green Analysis and Economic Analysis and accumulating them into one measure. At Archive Systems, we developed the RIM Scoreâ?¢, which allows you to measure how your overall Records Management program is doing with just one number.


Document Management Solution

It integrates document receipt, scanning and data capture services, along with online content storage and Web-based image access to provide you with an enterprise-strength solution. You can also have documents sent directly from third parties to a PO Box managed by Archive Systems. ASPEN VFR gives you the tools to capture, store, retrieve, manage and share documents online.


ASPEN Virtual Records Center

Not only can you browse your inventory, request pickups, request Virtual Van deliveries and run reports, but you also have access to the most powerful tool in the industry - ArchiveMetricsâ?¢. The Virtual Records Center dashboard provides you with the business intelligence you need to effectively manage your records management program.