Avontus Quantify Rental Billing and Equipment Management Software

By: Avontus Software  09-12-2011
Keywords: Billing, Invoices

Overview Rental Billing How To Videos Features For Developers Screen Grabs Requirements Product Pricing

Download the Quantify Product Guide:

       (3.5 MB)

Accurate Inventory

  • Instantly view quantities at branch offices and jobsites
  • Windows, web, or mobile provides superior remote access of data
  • Easy sharing of your data with UNLIMITED USERS
  • Track and bill the equipment you re-rent right inline with your own inventory (separate part number not required)

Rental Billing for Everyone

  • Meets the complex needs of scaffold, shoring, formwork, and access companies
  • Compatible with accounting software for seamless job costing

Powerful Technology

  • Built using the latest Microsoft technologies; fast, portable and efficient
  • Sophisticated API for custom integration with your processes

Multi User

  • Unlimited roles (user types) allow you to manage your asset
  • Common roles and permissions give you added security

Rental Billing

Creating Invoices

Rate Profile

The core of billing in Quantify is the rate profile. Rate profiles allow you to specify rent rates, discounts or markups, and the billing method.

NOTE: A job site has a rate profile that serves as a default for related deliveries. However, this default may be changed for each delivery (including a job to job transfer), giving you flexibility when your invoices are completed.

Billing Method

The billing method within the rate profile can accommodate any billing scenario. You can define the time period an invoice will cover (called a ‘cycle’), and the minimum billing days.

Advance with Credits

Using this method Quantify will generate the first invoice based on the rent start date for the “minimum days rent”; the customer is charged this minimum even if the equipment is returned before the minimum days have passed. Subsequent invoices will be based on the first day of each billing cycle, determined by the “invoice cycle days”. (If “minimum days rent” is set to 0, the first invoice will begin the advance billing cycle and will cover the number of days in the invoice cycle.) Some people call this ‘pre-billing’, as your customer receives an invoice for the equipment at the job site prior to utilizing it for the entire billing period. Credits are issued for items that were billed in a previous invoice but returned before the cycle ends.

Arrears without Cycles

The “arrears without cycles” billing method allows you to generate invoices after the equipment has been shipped to the site, at whatever interval suits your company’s processes. Invoices include all days on rent since the last billing period. This method can be used to generate invoices on any given day of the month, such as the first or last day, and does not bill on a cycle.

First Advance, Then Arrears (and Arrears with Cycles)

Probably the most common billing method for many companies, ”first advance, then arrears” is a combination of both the advance with credits and arrears billing methods. The first invoice generated is in advance for the minimum days rent, starting on the rent start date. After the minimum days rent and the first cycle have passed, Quantify generates invoices in arrears so that future invoices are created at the end of each cycle. Should you wish to bill only in arrears with cycles, simply set the minimum days rent to zero.

Our “How To” videos are a fast and easy way to learn our software on your own or to check out the various features. They are short in length and packed with useful information.

What is the Quantify API?

The Quantify API (application programming interface) lets you write code to drive all parts of Quantify, allowing you to create robust applications to integrate Quantify with any application.

All versions of Quantify include an API. Using VB or C# you can move data between applications, create reservations (shown above), shipments, estimates, transactions, and invoices, and even synchronize items with your accounting, ERP, or other software. The possibilities limitless.

Instant View

Product Catalog


Easily ship products between any jobsite or branch office. Deliveries, returns, and transfers are a snap.

View your entire product catalog or filter it down. Fill out a bill of materials just like you would in Microsoft Excel.


Throughout the software (shipments, jobsites, customers, etc.) you can attach files. Inspections, pictures of deliveries and returns, scanned signed documents. The potential is limitless.

Portable and Adaptable

Quantify is simple to install and designed to maximize your current hardware investment. There are three common installation scenarios, designed to match your needs, large or small, and scale out as your company grows.

Affordable: Install on a Single Computer

Installing on a single computer is the simplest installation where both SQL Server Express and our software coexist on one computer.

Efficient: Local Network

As your company grows and you add more computers to your network it's a simple task to share the database on your computer so that other people in your company can be involved in your inventory processes. Quantify has also been extensively tested on network computers, it's a simple task to move the datbase to a network server.

Shared: Remote Server

For companies with a need to access inventory information from multiple locations or from outside the office, Quantify uses a unique connection method that allows you to access your inventory directly through the internet in the same manner that a web browser communicates with the internet. If you can access the internet, you can get to your data. No complex, expensive, or confusing VPN or remote connection software is required.

Remote Server: Avontus Hosted

No expensive hardware or software is required to access your data remotely. All you need is a connection to the internet. With Avontus hosting your data is backed up and made available to download daily.

Remote Server: Host on Your Server

  • Operating System: Windows Server 2003; Windows Server 2008; IIS
  • Internet: Server exposed to the internet

Basic Requirements

The following are basic requirements for Quantify and/or Microsoft SQL Server Express

  • Operating System: Windows 7, Vista, XP Service Pack 3
  • Processor: 400 MHz Pentium processor or equivalent (Minimum); 1GHz Pentium processor or equivalent (Recommended)
  • RAM: 96 MB (Minimum); 256 MB (Recommended)
  • Hard Disk: Up to 500 MB of available space may be required
  • CD or DVD Drive: Not required
  • Display: 800 x 600, 256 colors (Minimum); 1024 x 768 high color, 32-bit (Recommended)

Pricing for Avontus Quantify is simple and scalable, priced per branch office with no per-user charges.

What? No per-user charges!? Why?
Our goal is for your inventory to be accurate, which requires ALL of the people in your company. Executives see high level summary information, planners see availability, shipping staff manage your asset.

Have a small company? Start small and scale up as your company grows.

Our software will support thousands of concurrent users out of the box. No crashing, no data corruption.

Licensing  (1)
Quantify (per branch or laydown yard) $7,995
Mobile Tools (per server) $3,495
Tool Crib and One Kiosk $3,495
Additional Kiosk $995
Software Assurance and Support 25% of license
Developer API (programming interface) Free
Accounting Integration
QuickBooks Interface Free
Microsoft Dynamics, Peachtree Interface
Custom Consulting (JD Edwards, SAP, etc.) $150/hour
You Write the Code
Developer API (programming interface) Free
(1) The client software connects to a computer/server that has an activated database. Products are activated on a single computer, per database.
The information in this article was current at 06 Dec 2011

Keywords: Billing, Invoices

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